DroneAdHub

Event Guidelines

📋 Best Practices & Guidelines

DroneAdHub Event Guidelines

Essential guidelines for successful aerial advertising campaigns at Canadian events.

Success Tip: Following these guidelines ensures maximum impact for your advertising campaigns and smooth operations for all participants.

Guidelines for Businesses

Ad Content Requirements

High Resolution Images

Minimum 1920x1080 pixels for crisp display

Clear, Bold Text

Use large fonts visible from 100+ meters

Contrasting Colors

Ensure visibility in daylight conditions

Bidding Strategy

Strategic Timing

Consider crowd engagement patterns

Multiple Slot Bidding

Increase brand exposure with consecutive minutes

Budget Planning

Factor in premium pricing for peak moments

📝 Content Approval Process:

Upload your ad content 48 hours before the event
DroneAdHub team reviews for technical compliance
Drone operator reviews for display optimization
Final approval and content loading before event

Guidelines for Drone Operators

Pre-Event Preparation

Site Survey

Visit venue 24 hours before event

Weather Monitoring

Track conditions and have backup plans

Equipment Check

Test all systems including backup batteries

During Event Operations

Maintain Visual Contact

Always keep drone within line of sight

Precise Timing

Display ads exactly during paid time slots

Safety First

Maintain safe distances from crowds

Event Category Guidelines

Music Festivals

• Peak visibility during artist transitions
• Consider sound system coordination
• Higher engagement in evening slots
• Average attendance: 10,000-50,000

Sports Events

• Best visibility during halftime/breaks
• Coordinate with broadcast schedules
• Higher bids for championship games
• Average attendance: 5,000-25,000

Cultural Events

• Longer engagement windows
• Family-friendly content required
• Consistent attendance throughout
• Average attendance: 3,000-15,000

Safety & Emergency Procedures

Emergency Protocol: All drone operators must have immediate landing procedures ready and maintain direct communication with event security.

Weather Conditions

Wind speed must be under 10 m/s

No precipitation during operations

Minimum 3km visibility required

Crowd Safety

Maintain 100m from large crowds

30m minimum from individual bystanders

Emergency landing zones identified

Measuring Campaign Success

Key Performance Indicators

✅ Impressions: Estimated views based on attendance
✅ Engagement Duration: Time audience spent viewing
✅ Brand Recall: Post-event survey results
✅ Cost per Impression: Budget efficiency metrics

Post-Event Reporting

✅ Flight path and timing analytics
✅ Audience engagement photography
✅ Weather and operational conditions
✅ Recommendations for future campaigns

Ready to Launch Your Campaign?

Follow these guidelines for maximum impact and seamless execution

Browse Events Compliance Guide